A regular function of any small business is the recruitment, hiring, and onboarding of new employees. Whether a business is growing or simply maintaining staff levels as part of normal attrition, new employees are always needed at some point.
But just because the function is regular, doesn’t mean it’s routine. New personnel may be required at infrequent and even inconvenient times. Or, the company may suddenly need to increase its staff to meet a burst of growth.
Because the process is not part of the daily routine for all HR teams, it demands special attention. Job descriptions and recruitment ads need to be generated and distributed, applications need to be reviewed by all the stakeholders, qualified candidates need to be vetted and interviewed, and new hires need to be entered into the system and set up to be successful contributors as soon as they begin work.
Organizing, scheduling, and managing this process—quickly, carefully, and efficiently—is a job for an Applicant Tracking System (ATS). This is especially true for small and medium-sized businesses (SMBs) where the hiring process is probably not a daily occurrence, and a new hire can have a larger impact on the organization.
5 Benefits of Applicant Tracking Systems
As with any system that touches on so many aspects of a business, the benefits of an ATS are significant and far-reaching:
- Improved efficiency and reduced time-to-hire: ATS automations and programmed schedules make the entire hiring process go more smoothly. This lets stakeholders remain more focused on their day-to-day work with fewer administrative tasks and distractions.
- Helping hiring teams identify qualified talent: Mapping applications to the job requirements helps quickly spot top prospects, and automated routing speeds the time to consensus. AI can also make a big difference here, mapping the various resume styles to the corresponding fields in a standardized format for ease of analysis and comparison (also known as resume parsing).
- Streamlined communication and improved candidate experience: As smooth as an ATS makes the process for the company, candidates feel the difference too. They recognize they are being considered by a professional and well-organized business. Once they join, their enthusiasm will be boosted by the proactivity the system promotes. Most importantly, new hires can get up to speed and become valuable contributors faster, which makes good people enjoy their work more while improving the company’s bottom line.
- Saving time and resources associated with manual recruiting efforts: Few administrative functions in business require as much paperwork as recruitment and hiring. An ATS eliminates much of the work and nearly all the paper. And that applies to everyone involved in the process, from HR to IT to payroll and accounting.
- Ensuring compliance with employment regulations: Running the recruitment and hiring process through a rules-based system ensures every regulation is followed and all necessary documentation is generated and filed. This can save untold expense in liabilities and legal exposure.
Hire Faster and Easier: Unlock the Power of ATS
Moving your recruitment and hiring process onto an ATS delivers short-term benefits in time-savings and reduced workload. It also enables SMBs to compete with much larger organizations for the best talent.
These long-term benefits of a superior hiring process bring added value to a complete HR suite, simplifying every aspect of HR administration and driving a high-performance organization. This is exactly the role Namely fills for those companies.
Namely’s ATS is an enhanced module on the solid base of an all-in-one Human Capital Management (HCM) system that includes payroll, time, onboarding, and more. Additional modules consist of Workforce Management, Compliance, and Performance Management tools that align employee development goals with the company’s business objectives.
To learn more, contact Namely today.
